Office Manager

Company Background
 
About Ornua
The Group is structured across two divisions: Ornua Foods and Ornua Ingredients. Ornua Foods is responsible for the marketing and sales of Ornua’s consumer brands, including Ireland’s most successful food export, Kerrygold, as well as Kerrygold Dubliner, Pilgrims Choice, Forto and BEO milk powders. Markets are served by production facilities in Ireland, Germany and the UK and by in-market Sales and Marketing teams in Asia, Germany, Ireland, MEA, Poland, Spain, rest of Europe, and North and Latin America.
 
Ornua Ingredients is responsible for the procurement of Irish and non-Irish dairy products, for the sale of dairy ingredients to food manufacturing and foodservice customers across the world, and for managing volatility through de-risking and trading strategies. The business is supported by production facilities in the UK, Spain, the US, Saudi Arabia and Nigeria and by in-market teams in Africa and the Middle East.
 

Ornua’s Values
 

At Ornua, our Values lie at the core of everything that we do and how we behave both individually and as a business. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.

The Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This role combines administrative, operational, and people-focused responsibilities to support the overall effectiveness of the site. The Office Manager will act as a central point of contact for all office-related matters, ensuring a professional, welcoming, and well-organized workplace that supports employee wellbeing, culture and productivity

 Office Operations & Administration

• Oversee the day-to-day running of the office to ensure a productive and efficient working environment.
• Manage office supplies, including stationery, canteen provisions, and refreshments, ensuring stock levels are maintained and within budget.
• Liaise with suppliers and service providers to ensure timely delivery and cost-effective procurement.
• Maintain accurate records of office expenses and manage the office budget effectively.

Facilities Management

• Ensure all office areas, meeting rooms, and communal spaces are maintained to high standards, in line with 5S workplace organization principles.
• Coordinate with cleaning, m services to ensure the site is safe, clean, and operational at all times.
• Support health and safety compliance by conducting regular checks and reporting any issues promptly.

Visitor & Event Coordination

• Act as the primary point of contact for all internal and external visitors to the site, ensuring a professional and welcoming experience.
• Manage visitor scheduling, site access, and hospitality arrangements.
• Support the planning and execution of on-site events, meetings, and conferences.

Administrative Support

• Provide high-quality administrative support to senior management and other departments as required.
• Assist with document preparation, data entry, reporting, and internal communications.
• Maintain and update office documentation, policies, and procedures.

People & Culture Support

• Assist in the onboarding process for new employees, including workspace setup, welcome packs, and orientation coordination.
• Support the delivery of wellbeing, diversity & inclusion, and social initiatives across the site.
• Act as a cultural ambassador, fostering a positive and inclusive workplace environment.

Training Administration

• Support Operations with co-ordinating training activities and training compliance. 
• Maintaining and creating SOPs and Work Instructions
• Being the point of contact for all operational training in key audits for the business.  

Key Requirements & competencies

• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Sharepoint)
• Ability to work on own initiative or as part of a team
• Attention to detail and ability to multitask is essential
• Strong interpersonal and communication skills, both written and verbal, with a positive outlook

• Proven ability in managing multiple priorities
• High level of discretion

• Strong communication, interpersonal, organisational and administrative skills
• WORKING TOGETHER: Encourages co-operation in own team and supports cross functional learning
• COMMUNICATIVE:  Communicates confidently, adapting style for different situations
• OWNERSHIP:  Clarifies accountabilities, overlaps and gaps, and helps others remain motivated through difficult times.
• FORWARD LOOKING:  Helps others to accept change, implement change, and looks ahead to anticipate change

Closing date: Friday 24 October 2025