Executive Assistant

Job Title:         Executive Assistant

Reports to:     OFNA President

Location:         Evanston, IL (hybrid, in-office 2-3 days)

_____________________________________________________________________

Company Background

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland’s dairy processors and, in turn, Irish dairy farmers. It is Ireland’s largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, Ornua has annualized sales of over €3.5 billion and a global team of 2,800 employees.

Ornua is structured across two divisions: Ornua Foods and Ornua Ingredients. We operate from 10 business units worldwide, including 16 production facilities, and have sales and marketing teams working in-market across the globe in Africa, Asia, Germany, Ireland, the Middle East, Spain, the UK, and the US.

You may know us by our brands Kerrygold, Dubliner, Pilgrim’s Choice, Avantage, Forto, and BEO.

Ornua’s Values

At Ornua, our Values lie at the core of everything that we do and how we behave both individually and as a business. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.

Ornua’s Growth

At Ornua, our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable, profitable growth, underpinned by our ambitious ‘Path to Prosper’ strategy. We have delivered significant growth in our core business, and we have ambitious plans for continued growth over the next five years.

About the Role

Reporting to the President, this role provides Executive level support to the President, Global Marketing Director, Foods and the local Senior Leadership team.  This role supports the running of the Evanston office, in partnership with the Office Manager.

Key Areas of Responsibility

• Proactive calendar management for the President and Global Marketing Director.
• Manage end-to-end logistics for leadership team meetings and other offsite meetings and events as required.
• Prepare and reconcile monthly expense reports for the President, Global Marketing Director and the local Senior Leadership Team.
• Manage travel (flights and hotels) for the President and Global Marketing Director as required.
• Liaise with external partners/vendors as required.
• Process Purchase Orders and reconcile invoices pertaining to the Office, Legal and HR.
• Assist with management of the Evanston office and provide cover when Office Manager is on leave.
• Build and maintain strong relationships with Group EAs and Travel team.
• Ad hoc administrative support for the Leadership Team. 

Key Requirements:

• Proven experience as an Executive Assistant, with at least 2-3 years supporting C-Suite level.
• Strong proficiency in MS Office (Excel, Microsoft Outlook, Powerpoint and Microsoft Teams in particular).
• Excellent time management skills and the ability to prioritize multiple competing priorities.
• Attention to detail and problem solving skills required.
• Excellent written and verbal communication skills required.
• Strong organizational skills.
• Experience of working with stakeholders internationally, desirable.

Total Rewards at Ornua Foods North America will include a competitive salary and annual bonus scheme. The following are a list of other benefits you can avail of: low employee contribution for Medical, Vision and Dental benefits cover; 401k; Paid Time Off; Maternity Leave (20 weeks); Parental Leave; Flexible working; Fitness Reimbursement; Charity Donation; Complimentary Kerrygold products; Free car parking and secure bicycle storage; Free healthy snacks and drinks in the office; Reward & Recognition program; Volunteering opportunities; Long Service Awards.

The salary for this role is between $25 - $30 per hour and the candidate will be offered a salary commensurate with their level of experience.

Ornua Foods North America Inc is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Applicants must be authorized to work for any employer in the U.S.