Administrative Assistant

Job Title          Administrative Assistant (Part Time)

Reports to:     HR Business Partner

Location:         Evanston, IL (In-person preferred)

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Company Background

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland’s dairy processors and, in turn, Irish dairy farmers. It is Ireland’s largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, Ornua has annualised sales of over €3.5 billion and a global team of 3,000 employees.

Ornua is structured across two divisions: Ornua Foods and Ornua Ingredients. We operate from 10 business units worldwide, including 16 production facilities, and have sales and marketing teams working in-market across the globe in Africa, Asia, Germany, Ireland, the Middle East, Spain, the UK, and the US.

You may know us by our brands Kerrygold, Dubliner, Pilgrim’s Choice, Avantage, Forto, and BEO.

Ornua’s Values

At Ornua, our Values lie at the core of everything that we do and how we behave both individually and as a business. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.

Ornua’s Growth

At Ornua, our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable, profitable growth, underpinned by our ambitious ‘Path to Prosper’ strategy. We have delivered significant growth in our core business, and we have ambitious plans for continued growth over the next five years.

About the Role

Reporting to the HR Business Partner, the Administrative Assistant will provide general administrative support to the President and local Executive team.

Key Areas of Responsibility

• General calendar management for the President and members of the local OFNA Executive Team.
• Schedule local Executive Team meetings as required.
• Take detailed notes/minutes at weekly/quarterly Executive Team meetings.
• Prepare and reconcile monthly expense reports for the President and the local OFNA Executive Team
• Scheduling travel (flights and hotels) for the President and Executive team as required.
• Liaising with external partners/vendors as required.
• Work closely with the Office Manager as required.

Key Requirements:

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Proficiency in MS Office (Excel, Microsoft Outlook and Microsoft Teams in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Applicants must be authorized to work for ANY employer in the U.S.  We are unable to sponsor or take over sponsorship of an Employment Visa at the time.

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