Executive Assistant

Ornua is a leading dairy co-operative which sells premium dairy products globally on behalf of its Member Co-operatives, Ireland’s dairy processors and, in turn, Irish dairy farmers. 

Ornua has revenues of €3.4 billion and is supported by a global team of approximately 2,800 employees. The Group operates as a commercial organisation across 10 business units, including 12 production facilities located in Europe, North America, the Middle East and Africa. 

The commercial organisation is responsible for the marketing and sales of Ornua’s consumer brands including Ireland’s most successful food export: Kerrygold. Consumer markets are served by production facilities in Ireland, Germany and the UK and by in-market Sales & Marketing Teams in Asia, Germany, Ireland, MEA, Poland, Spain, rest of Europe and North and Latin America. 

It also manages the procurement of Irish and non-Irish dairy products, the sale of dairy ingredients to food manufacturing and foodservice customers globally, and the implementation of de-risking and trading strategies to manage market volatility. These activities are supported by production facilities and in-market teams in Europe, North America, the Middle East and Africa. 

The Role

We have an exciting position available to join Ornua as an Executive Assistant to three nominated members of our Executive Teams, as well as providing additional administrative support to their senior reports.

Key Areas of Responsibility

• Managing complex calendaring and scheduling, requiring internal and external coordination.
• Preparation of external/internal correspondence and reports, and maintenance/filing of documents as necessary.
• Create high quality presentations on behalf of directors for various meetings.
• Coordinating constructively with the business and external parties in the planning of internal and external meetings and events.
• Managing expense reimbursements process.
• Organisation of a small number of team and leaders’ conferences and seminars, generally at an external location either in Ireland or abroad.
• Efficient management of international travel arrangements to a very high standard of coordination and organization.
• Anticipates potential problems that could impact the Executives and coordinates solutions.
• Provide occasional secretarial support to the Chairman, as required.
• Manages all correspondence and communication that comes into the Executives and coordinates responses.  At times will make independent decisions regarding scheduling, distribution of calls and emails etc.
• Handles matters proactively and follows through on tasks to successful completion.
• Other ad hoc duties as may be assigned from time to time.

Key Skills / Attributes

• Previous experience in a similar role is essential.
• Flexibility re hours of work and duties are essential.
• A discrete and confidential approach is critical.
• Excellent administration and organisational skills, with a focus on attention to detail.
• Demonstrated communication and interpersonal skills.
• Proficient in using full Microsoft Office Suite.
• A proactive manner and the ability to display initiative.

Ornua Core Competencies

• Customer Focus: Advocates for the customer, balances customer and business needs, and spots opportunities for growth.
• Forward-Looking: Helps others to accept change, implements change, and looks ahead to anticipate change.
• Curious: Open to asking questions and willing to learn and continuously improve.
• Working Together: Encourages co-operation in own team and supports cross-functional working.

 Closing date: 15th April 2025