Assistant Company Secretary

Date: 24-Jan-2023

Location: Dublin, Ireland

Company: Ornua Co-operative Limited


Ornua is a dairy co-operative which sells dairy products on behalf of its Members, Ireland’s dairy processors and, in turn, Irish dairy farmers.  It is Ireland’s largest exporter of Irish dairy products, exporting to 110 countries worldwide.  Headquartered in Dublin, it has annualised sales of over €2.5 billion and a global team of 2,850 employees.  Ornua operates from 10 business units worldwide, including 16 production facilities, and has sales and marketing teams working in-market across all four corners of the globe.

The Group is structured across two divisions: Ornua Foods and Ornua Ingredients.

Ornua Foods is responsible for the marketing and sales of Ornua’s consumer brands including Kerrygold, Dubliner, Pilgrims Choice, Kerrygold, Avantage, Forto, and BEO.  Markets are served by production facilities and in-market sales and marketing teams in Africa, Asia, Germany, Ireland, the UK, the rest of Europe, the Middle East, and the US.

Ornua Ingredients is responsible for the procurement of Irish and non-Irish dairy products and for the sale of dairy ingredients to food manufacturing and foodservice customers across the world.  Ornua Ingredients is also responsible for managing volatility through de-risking and trading strategies. The business is supported by production facilities in Saudi Arabia, Spain, the UK, the US and by in-market teams in Africa and the Middle East.


Ornua’s Values

At Ornua, our Values guide us as we work together and care for each other to achieve great things. Our five values, and their underlying behaviours, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together.


Dynamic Working


Ornua have a Dynamic Working policy in place which facilitates flexible hours and hybrid working.


The Role


The Company Secretary will work closely with the Secretary to support the Ornua Board members in the discharge of their functions and in meeting governance requirement.  The Assistant Company Secretary will ensure that relevant information is made available on a timely basis to the Board and its Committees whilst ensuring good information flows between senior management and the Board and Committees.  The successful candidate will co-ordinate meetings including, among other things, preparation of board packs, agendas, minutes, and review of papers.


The Company Secretary will also be responsible for facilitating induction, mentoring and assisting with on-going professional development for Board and Committee members as required.

Main Responsibilities:


  • Provide company secretarial and corporate governance support to the Secretary, the Executive team, the board and sub-committees.
  • Schedule of meetings, developing agenda, preparation of minutes and resolutions.
  • Coordinate all changes to Board and sub-committee memberships.
  • Supporting the collection, collation, upload and distribution of board and committee papers, using Diligent (company secretarial system), including liaising with all relevant stakeholders
  • Assisting with the co-ordination of board meetings and committee meetings and the development and management of a company secretarial reporting calendar
  • Developing and managing a training programme for the Board
  • Managing internal and external Board evaluation processes.
  • Assisting with the maintenance of statutory registers, minute books and other corporate records of Ornua Co-operative.
  • Liaising with functions/units within the Companies to ensure the efficient provision of information and keeping check on information flow
  • Assist management in ad-hoc company projects to improve governance standards and the provision of company secretarial services
  • Managing, monitoring and responding to general company secretarial queries
  • Assisting with corporate authority documentation including powers of attorney
  • Supporting the Company Secretary in ensuring compliance with Industrial and Provident Societies Act, the Companies Acts, other relevant legislation, and any applicable corporate governance codes and regulations
  • Development of corporate governance policies and procedures in line with best practice and applicable legislation and corporate governance codes.
  • Maintenance of governance related sections of corporate websites.


Key Requirements:


  • A relevant third-level honours degree or professional qualification (company secretary, legal, accounting, etc).
  • Part or fully ICSA qualified
  • Minimum 2-3 years’ experience within the company secretarial field or in a similar position
  • Experience using Diligent or other board platforms is desirable, but not required.  Training can be provided.
  • Experience developing key relationships and the ability to communicate (verbal and oral) at all levels, including Executive and Board level.
  • Strong report writing skills essential.
  • Understanding of the need for discretion and confidentiality
  • Accuracy and an eye for detail.
  • Ability to work unsupervised and on own initiative.
  • Experience working under pressure and to tight deadlines.









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