Assistant Company Secretary - 9 month Fixed Term

Job Description

Job Title:        Assistant Company Secretary (9-month fixed term contract)

Function:        Risk and Compliance

Reports to:     Company Secretary / Chief Risk and Compliance Officer

Location:         Dublin

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ABOUT THIS ROLE:

The Assistant Company Secretary will work closely with the Secretary to support the Ornua Board members in the discharge of their functions and in meeting governance requirement.  The Assistant Company Secretary will ensure that relevant information is made available on a timely basis to the Board and its Committees whilst ensuring good information flows between senior management and the Board and Committees.  The successful candidate will co-ordinate meetings including, among other things, preparation of board packs, agendas, minutes, and review of papers.

The Assistant Company Secretary will also be responsible for facilitating induction, training and assisting with on-going professional development for Board and Committee members as required.

The Board of Ornua meets 8/9 times per year. Meetings last 4/5 hours and detailed minutes are taken.  The Assistant Company Secretary also manages and takes minutes of meetings of the Ornua Advisory Council, the Audit and Risk Committee, the ESG and Rules Committee and the Acquisitions and Investments Committee.  In total, there are on average 18 additional meetings per year.

KEY AREAS OF RESPONSIBILITY:

• Provide company secretarial and corporate governance support to the Secretary, the Executive team, the board and sub-committees. 
• Taking detailed minutes of Board, Advisory Council and sub-committee meetings.
• Coordinate all changes to Board and sub-committee memberships. 
• Supporting the collection, collation, upload and distribution of board and committee papers, using Diligent (company secretarial system), including liaising with all relevant stakeholders. 
• Assisting with the co-ordination of board meetings and committee meetings and the development and management of a corporate governance reporting calendar. 
• Developing and managing a training programme for the Board.
• Liaising with functions/units within the Companies to ensure the efficient provision of information and keeping check on information flow.
• Assist management in ad-hoc company projects to improve governance standards and the provision of company secretarial services.
• Supporting the Company Secretary in ensuring compliance with Industrial and Provident Societies Act, the Companies Acts, other relevant legislation, and any applicable corporate governance codes and regulations.
• Development of corporate governance policies and procedures in line with best practice and applicable legislation and corporate governance codes. 
• Management of governance related sections of corporate websites and Annual Reports.

KEY REQUIREMENTS: 

• A relevant third-level honours degree or professional qualification (company secretary, legal, accounting, etc). 
• Part or fully ICSA qualified. 
• Minimum 2-3 years’ experience within the company secretarial field or in a similar position is desirable.
• Accuracy and consistent attention to detail.

• Ability to comprehend and distil large amounts of information into detailed meeting minutes.
• Experience using Diligent or other board platforms is desirable but not required. 
• Experience developing key relationships and the ability to communicate (verbal and oral) at all levels, including Executive and Board level. 
• Strong minutes and report writing skills essential. 
• Understanding of the need for discretion and confidentiality.
• Ability to work unsupervised and on own initiative. 

• Experience working under pressure and to tight deadlines. 

Please note:  This role is a 9 month Fixed Term Contract to cover a maternity leave

CLOSING DATE FOR APPLICATIONS: Wednesday 27th May