Administrator, Group Communications

Date: 13-Nov-2021

Location: Dublin, Ireland

Company: Ornua Co-operative Limited

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland’s dairy processors and, in turn, the Irish dairy farmer. Ornua is Ireland’s largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, it has annualised sales of €2.3 billion and has a strong global team of over 2,400 employees. It operates from 10 business units worldwide, including 12 production facilities, and has sales and marketing teams working in-market across all strategically important markets.

 

The Group is comprised of two divisions: Ornua Foods  and Ornua Ingredients.

 

 Ornua Foods is responsible for the marketing and sales of Ornua’s consumer brands, including Kerrygold, Dubliner, Pilgrims Choice, Kerrygold Avantage, Forto and BEO. Markets are served by production facilities and in-market sales and marketing teams in Africa, Asia, Germany, Ireland, the UK, the rest of Europe, the Middle East and the US.

 

Ornua Ingredients is responsible for the procurement of Irish and non-Irish dairy products and for the sale of dairy ingredients to food manufacturing and foodservice customers. Ornua Ingredients is supported by production facilities in Saudi Arabia, Spain, the UK, the US, and by in-market teams in Africa and the Middle East.

 

Ornua is seeking a motivated, proactive, highly organised, and experienced Administrator to support its Group Communications team.

 

Key Responsibilities

  • Provide administrative support to the Group Communications team across its broad remit of internal, external, corporate and brand communications, events, trade shows, media and advertising, sponsorship, stakeholder management and reputation management.
  • Key administrator responsible for The Parlour, Ornua’s internal communications platform, uploading content and updates for the Group Communications and other business functions as required on a regular basis.
  • Provide support for internal communications initiatives such as The Field, Ornua’s global internal newsletter, collating information and content for features as required.
  • Work closely with the Marketing and Events Manager and Executive on events administration, such as sourcing suppliers, coordinating guest lists, venue and travel requirements.
  • Provide Reception daily cover to cover lunchtime breaks, and annual leave cover as required, managing all incoming queries, calls, emails, visitors and other ad hoc requests as needed during that time period.
  • Liaise with the Receptionist regarding important onsite meetings and visiting senior stakeholders, coordinating the booking of meeting rooms and catering as needed.
  • Coordinate group team meetings – managing diaries and coordinating internal and external meeting room requirements.
  • Coordinate and manage the expenses of senior business leaders, including the Head of Communications.
  • Coordinate all travel requirements for the Communications Team, including the management of accommodation, itineraries, visas and other travel requirements.
  • Support the Marketing and Events Manager and Executive on promotional items, coordinating corporate, event and sponsorship merchandise and managing stock levels.
  • Manage all subscriptions for the Group Communications Team.
  • Report into the Marketing and Events Manager, updating on ongoing projects and issues on a weekly basis.
  • Provide support to the Marketing and Events Executive on the processing of invoices, POs and new vendors.
  • Provide ad hoc assistance and project support to the wider Communications Team as required.
  • Liaise with other support functions across the Dublin business such as the Facilities, Travel and Executive Assistant teams as required.

 

Key Requirements

  • Strong knowledge of the Irish dairy industry and passionate about Irish food.
  • Excellent organisational skills with shrewd attention to detail.
  • Proficient in multi-tasking, adept at coordinating multiple priority requests simultaneously.
  • Working in a busy and people-focussed environment, this role will require a strong ability to build positive relationships with colleagues, suppliers, senior stakeholders, and senior leadership.
  • A proactive and energetic self-starter with an ability to work under own initiative with minimal supervision.
  • Solutions oriented, motivated to solve problems with a positive attitude.
  • Proven record of successful administrative support in a busy high-performing team
  • Polished and professional, working with efficiency and with discretion as required.


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