Administrative Assistant

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Date: 13 Oct 2025

Location: Byron, MN, US, 55920

Company: Ornua Co-operative Limited

Company Background 

Ornua is a dairy co-operative which sells dairy products on behalf of its members, Ireland’s dairy processors and, in turn, Irish dairy farmers.  Founded in 1961, the Ornua Co-operative has become Ireland’s largest exporter of Irish dairy products, exporting to 110 countries worldwide. Headquartered in Dublin, it has annualized sales of over $4.3 billion and a global team of 2,900 employees. Ornua operates from 10 global business units, including 13 production facilities located worldwide. 

The Ornua family is structured across two divisions: Ornua Foods and Ornua Ingredients. Ornua Foods is responsible for the marketing and sales of Ornua’s consumer brands including Kerrygold, Dubliner, Pilgrims Choice, Forto and BEO. Ornua Ingredients is responsible for the procurement of Irish and non-Irish dairy products and for the sale of ingredients to food manufacturing and foodservice customers around the world.  

Ornua Ingredients North America is the largest of the four global Ornua Ingredients organizations worldwide, with USA-based processing and innovation that services customers across the western hemisphere.  

Ornua’s Values 

At Ornua, our Values lie at the core of everything that we do and how we behave both individually and as a business. Our five values, and their underlying behaviors, encourage us to Seek and Embrace New Ideas, Make It Happen, Be Our True Selves, Show You Care and Achieve Great Things Together. 

Ornua’s Growth 

At Ornua, our co-operative ethos lies at the heart of how we do business. We care passionately about driving sustainable, profitable growth, underpinned by our ambitious ‘Path to Prosper’ strategy. We have delivered significant growth in our core business, and we have ambitious plans for continued growth over the next five years. 

 

WHY THIS ROLE IS VALUABLE 

The Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of the front lobby area at the Byron plant. This role serves as the site receptionist and ensures all employees and visitors are directed appropriately. They work very closely with all members of the leadership team to provide excellence with general administrative processing needs. Attention to detail, strong organizational skills and excellent communication are critical in this role. 

KEY AREAS OF RESPONSIBILITY: 

  • Creates a welcoming environment for visitors, employees, and others by greeting, welcoming and directing them appropriately. This includes meeting and conference room preparation, temporary workstation needs, and facilitation of guests needs while on-site. 

  • Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. 

  • Provides administrative support to ensure efficient operation of the office by carrying out administrative duties such as filing, copying, document management, faxing, scanning, creating professional communications, etc. 

  • Liaise with various employees and department leaders to handle requests and queries. 

  • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. 

  • Order and maintain appropriate levels of office and business supplies. 

  • Prepares regularly scheduled reports for various internal departments. 

  • Book travel arrangements. 

  • Performs confidential document management including paper and electronic filing. 

  • Provides administrative support to operations team as necessary. 

  • Completes other duties and special projects as assigned. 

  • Contributes to team effort by accomplishing related results as needed. 

KEY REQUIREMENTS: 

  • High School Diploma required 

  • 1-3 years of experience in an office/administration role 

  • Excellent verbal/written communication skills 

  • Write professional reports, prepare presentations and other business correspondence 

  • Work as a member of a team 

  • Influence consensus in a matrix organization 

  • Define problems, collect data, establish facts, draw valid conclusions and act upon them 

  • Time management skills 

  • Document management 

  • Uphold confidentiality of sensitive information 

  • Microsoft Office proficiency 

  • High attention to detail 

  • Maintain excellent attendance  

ORNUA COMPETENCIES: 

  • Customer Focus – Experienced  

  • Working Together – Experienced  

  • Communications - Experienced  

PHYSICAL REQUIREMENTS: 

  • Sit in a stationary position up to 90% of workday 

  • Walk occasionally as needed to move about inside the office. 

  • Use hands/fingers to handle or feel, Operate, Activate, Use, Prepare office related items 

  • Climb stairs 

  • Communicate verbally with employees and customers 

  • Vision requirements include reading computer screens, identifying colors, anticipating employees and visitors 

  • Ability to lift and carry items up 25 pounds as needed in the office (supplies) 

  • Works in general office conditions regularly 

  • May be exposed to general manufacturing operations requiring personal protective equipment such as uniform, bump cap, safety glasses and hearing protection 

SUPERVISORY RESPONSIBILITY: 

  • None 

TRAVEL REQUIREMENTS: 

  • Must hold a valid Drivers License. 

  • Occasional local travel required 

  • Rare travel to other WI locations 

 

 


Nearest Major Market: Rochester MN
Job Segment: Sustainable Agriculture, Agriculture